The Complete Wedding Transportation Guide

Everything you need to know about choosing vehicles, coordinating vendors, planning your timeline, managing guests, and arriving on your big day in total style.

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Choosing Your Vehicle

Choosing the right vehicle is the single most important wedding transportation decision you will make β€” and it sets the tone for everything that follows. Your vehicle choice communicates your style to guests, determines how many people ride together, and directly affects your photography and overall experience.

Elegant wedding limousine

A classic stretch limousine sets the tone for a timeless wedding day.

Limousines are the classic choice for couples who want elegance and intimacy. A stretch limo typically holds 8–20 passengers and is ideal for the bride, groom, and immediate wedding party. With leather seating, a privacy partition, mood lighting, and a mini-bar, a limo is tailor-made for the formal, cinematic "just married" moment. The long, sleek profile looks incredible in photos and makes a dramatic arrival at any venue.

Party buses offer a more festive, inclusive experience. Holding anywhere from 15 to 50+ passengers, a party bus is ideal when you want the entire wedding party β€” and maybe some close family β€” riding together with high-energy music, LED lighting, and even a dance floor. They also double as a memorable pre-ceremony experience. Many modern couples are choosing party buses because they keep the entire group together and create natural, candid photo opportunities.

8–20

Limo Passengers

15–50+

Party Bus Capacity

40–56

Coach Bus Seats

Coach buses are the practical choice for large guest groups. If you have out-of-town guests at a hotel who need shuttling to the venue and back, a 40–56 passenger coach bus handles the logistics cleanly and comfortably. Many couples use a coach bus for guest transportation alongside a limo or party bus for the wedding party.

βœ…

Pro Tip

Match your vehicle to your vibe. A black-tie ballroom wedding calls for a limousine. A rustic barn wedding with 150 guests may call for a party bus AND a shuttle coach. Think about the entire guest experience β€” not just the couple's arrival.

When in doubt, call us at (844) 725-4257 and describe your event. Our team will help you find the perfect combination of vehicles based on your guest count, venue, style, and budget.

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Wedding Transportation FAQs

Answers to the most common questions couples ask when planning their wedding transportation.

How far in advance should I book wedding transportation?
For peak season (May–October) weddings, book at least 6–9 months in advance. For holiday weekends and major metros, 9–12 months is safer. Off-season weddings can often be booked 3–4 months out, but earlier is always better.
How many vehicles do I need for my wedding?
It depends on your guest count and logistics. Most couples need at least one vehicle for the wedding party and one shuttle for guests. A basic setup for a 100-person wedding at a venue 15 minutes from the hotel might be: 1 stretch limo for the couple + 1 coach bus for guests.
Can I decorate the wedding vehicle?
Most providers allow light, non-damaging decorations such as ribbon, flowers, and signage. Ask your provider before attaching anything to the vehicle exterior. Avoid adhesives or anything that could leave residue. We can connect you with operators who welcome wedding decor.
Is alcohol allowed in the wedding limo or party bus?
In most U.S. states, alcohol is permitted in licensed passenger vehicles like limousines and party buses. However, each operator has their own policy, and all passengers must meet the legal drinking age. Always confirm the alcohol policy when booking.
What happens if the vehicle breaks down on my wedding day?
Every reputable transportation company has a contingency plan. When you book through LimoBusReservations.com, our operators are required to have backup protocols in place. Always ask your provider about their breakdown policy before signing a contract.
How long do I need to book the vehicle for?
Most wedding day transportation requires 4–6 hours minimum, depending on how many locations you are visiting (getting-ready suite, ceremony, photo stops, reception). Many companies have a 3-hour minimum. We recommend building in extra time rather than cutting it close.
Can the same vehicle handle both wedding party transport and guest shuttling?
It can, but it is logistically complex. Using separate vehicles for the wedding party and guests simultaneously is much more efficient and stress-free. We will help you find the right combination of vehicles for your specific scenario.
What should I include in the written contract?
Your contract should specify: vehicle make, model, and year; pickup and drop-off addresses and times; total hours booked; all-inclusive pricing breakdown; cancellation and refund policy; driver contact information; and the operator's insurance and licensing details.

Wedding & Celebration Events

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What Our Customers Say

Real reviews from real riders who trusted LimoBusReservations.com for their group transportation.

5.0from 6 reviews
DT

David T.

β€œI can not say enough how amazing this company is. So friendly and fun. They will not disappoint.”

June 2020

J

Jaiden

β€œWas hesitant about getting a party bus at first but when I chose B2R/Dallas party bus ride, I knew right away it the best choice! Great customer service! Two thumbs up!”

April 2019

CD

Cristian D.

β€œOne of the best party bus services in DFW. The driver showed up 10 minutes early, and very courteous. Great service and would highly recommend them.”

July 2022

MC

Melanie C.

β€œCould not have picked a better party bus service. The driver was on time and the 18 person bus was very clean.”

January 2024

DL

Dee L.

β€œOne of the greatest rides I have taken. The customer service was exceptional, it was an all around great experience.”

March 2024

JL

Janet L.

β€œThe bus was jet black and appeared to be brand new. Driver got lost a few times but we were partying in the back and didn’t care much. Overall a good experience.”

June 2022

Plan Your Wedding Transportation

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100% free β€’ No obligation β€’ Response within 1 hour